When you become a contact on our database we can send e-mails to you, for example informing you of the date for the next tournament and when applications open. You must become a contact if you want to enter a team in the Amsterdam Sevens. We hope in the future to add more functions for contacts.

• Click on “Create new Contact”
• Fill in your name, e-mail address, a “login” and “password” and click on “Enter Website’s Userpage”. You will need the login and password when you log into the system in the future.
• Click on “My Contact Details” to go to the “Contact Details” Screen
• On the “Contact Details” Screen complete as much of the information as possible and click on “Save”.
• The most important information is the mobile phone number (in case we are having problems contacting you by e-mail) and the address (This is important for sending the team photographs or sending the information you need for visa applications).
• The “Salutation: Dear…” field is how you wish to be addressed in e-mails. This will usually be your first name (e.g. John) or a nickname (e.g. Lofty).

• Your function is important because we use this when sending e-mails.
• The default Function is “Guest”.
• If you will become a contact for a Club and team you need to change your Function to “Team Contact”.
• Other Functions include “Tour Operator” and “Journalist”.
• To change the default function (“Guest”) to another function click on the function, select one of the options from the pull down menu and click on the save button.
• It is possible to have more than one function (click on “Add Function”). This means you may sometimes receive the same e-mail for each of the functions.

Applying for a Team to play in the Amsterdam Sevens via the web site.

To apply for your team to take part in the Amsterdam Sevens you need to have a Contact record, a Club record and a Team application record. If your Contact Details and Club are already on the database (all teams that have applied to play in the tournament from the 2008 Tournament and a few others are already in the system) you can go directly to creating the Team Application. If your contact details and club details are not already in the database you will need to create them.

Process if your contact details are on the database.

• Click on “Log In” in the “Login Existing User” menu
• Fill in your personal login and password and click on the “Log In” button.
• If you have forgotten your login and password click on “Forgotten Password?” where you will be asked for your e-mail address and, if we have a contact with that e-mail address, your login and password will be sent to you by e-mail.

• Click on the “My Club and Teams” tab.

• In the Teams section at the bottom of the “Clubs, Contacts, Teams and Applications” Screen click on the “Create Application” button.
• Fill in your team name (The default is the Club name but you can change this – for example if you get a new sponsor or want different names for a Ladies Team and a Men’s Team).
• Select which tournament type you wish to enter a team for (Men’s 7s, Ladies 7s or Veterans 10s).
• Click on “Add”. You will then come to the “Team and Application Information” Screen.
• The “Team and Application Information” Screen is split into two sections. The top section is the information needed for the application. The bottom section is the information we need in the last couple of weeks before the tournament (players, team colours, weekend contact details etc.) so do not fill in the bottom section of the screen until requested to do so.
• In the top section of the screen the team name, tournament type and year will already be entered. You can change the Team name at any time (e.g. new sponsors). Please fill in as much information as possible, especially the description giving the level your players play at.
• The entry fee covers 12 players and 3 non-players. If you need entry for more non-player you can order these by filling in the number of extra tickets you want. You need to add €10 per extra ticket to your entry fee (a reduced price compared to paying at the gate).
• At any time you can monitor the progress of your application.

Process if your contact details are not on the database.

You need to create a contact record and a club record with your personal contact details to be able to enter a team application.

• Click on the “Create new Contact” button.
• Fill in your name, e-mail address, a “login” and “password” and click on “Enter Website’s Userpage” and click on “register” button.
• Click on “My Contact Details” to go to the “Contact Details” Screen
• On the “Contact Details” Screen complete as much of the information as possible. The mobile phone number is an important back-up when we are getting no response to e-mails and the address is needed to send you your team photographs after the tournament.
• Click on “Save”.

• Your “function” is important because we use this when sending mails. It is possible to have more than one function. If you have more than one function you may receive one e-mail for each function.
• If you are entering a team, please create the function “Team Contact”.
• To add a new function click on “Add New Function”, select one of the functions from the pull down menu and click on the “save” button.
• Other functions available include “Journalist” and “Tour Operator”.
• To change an existing function click on the function name, select one of the functions from the pull down menu and click on save.
• To delete a function, click on the delete icon for that function.

• To create an application for a team to play in the Amsterdam Sevens you need a “Club” record. A “Club” can enter more than one team in a single year (Men’s Team, Ladies Team, Veterans 10s Team) and enter teams in different years (all Clubs that have applied since 2008 are in the system).
• Click on the “My Club and Teams” tab or, on the “Contact” Screen, click on the “Go to Club” button.
• On the “Club, Contacts, Teams and Applications” Screen you will see the information for the Club or Clubs you are linked to. In the screen for a new Club you will see the message “No information Found”.
• First check if your club already exists on the database. This is to avoid duplicates which can happen when two people decide to enter the same team. Click on the “Check if Club exists” button, type a distinctive part of your Club name (do not include words like Club or Rugby) and click on the search icon. If a club containing the search letters exists the system will list the Club name with the Contact Person’s name.
• Click on the “Add New Club” button and then click on the “OK” button.
• Fill in as much information as possible (the web site is very useful to us) and click on the “Save” button.
• The “Club Code” and “Password” are needed if you want to add a second contact person for the club. We prefer clubs to have at least 2 contacts as we sometimes lose contact with a single contact (computer viruses, changed e-mail addresses etc.)

• In the Teams section at the bottom of the “Clubs, Contacts, Teams and Applications” Screen click on the “Create Application” button.
• Fill in your team name (The default is the Club name but you can change this – for example if you get a new sponsor or want different names for a Ladies Team and a Men’s Team).
• Select which tournament type you wish to enter a team for (Men’s 7s, Ladies 7s or Veterans 10s).
• Click on “Add”. You will then come to the “Team and Application Information” Screen.
• The “Team and Application Information” Screen is split into two sections. The top section is the information needed for the application. The bottom section is the information we need in the last couple of weeks before the tournament (players, team colours, weekend contact details etc.) so do not fill in the bottom section of the screen until requested to do so.
• In the top section of the screen the team name, tournament type and year will already be entered. You can change the Team name at any time (e.g. new sponsors). Please fill in as much information as possible, especially the description giving the level your players play at.
• The entry fee covers 12 players and 3 non-players. If you need entry for more non-player you can order these by filling in the number of extra tickets you want. You need to add €10 per extra ticket to your entry fee (a reduced price compared to paying at the gate).
• At any time you can monitor the progress of your application.

On the “Team and Application information” Screen you can monitor the progress of your application.

• YourClick on Log In and fill in your Login and Password.

• YourClick on the “My Club and Teams” tab.
• In the bottom section of the screen, “Team(s)” click on the team name of the team you want the status of.

• YourOn the “Team and Application Information” Screen you can monitor the following information:
• The date your application was made can be seen on the screen.
• The date your place at the tournament was confirmed can be seen on the screen.
• The date your entry fee was received can be seen on the screen
• The date your application was called off (if you call off) can be seen on the screen.
• The description of the team can be seen on the screen. This is important because we use the description for the Tournament Programme and the web site. We will probably make changes to your original description and you can also alter these at any time. We will contact you by e-mail when we are finalizing the version for the Tournament Programme and the web site.

You can change any of your contact details at any time, including your log in and password. This is especially important if you change your e-mail address.

• Click on Log In and fill in your Login and Password.

• Click on “My Contact Details” to go to the “Contact Details” Screen
• You can change any field on this screen and click on the “Save” button.

• Your function is important because we use this when sending e-mails.
• The default Function is “Guest”.
• If you will become a contact for a Club and team you need to change your Function to “Team Contact”.
• Other Functions include “Tour Operator” and “Journalist”.
• To change the default function (“Guest”) to another function click on the function, select one of the options from the pull down menu and click on the save button.
• It is possible to have more than one function (click on “Add Function”). This means you may sometimes receive the same e-mail for each of the functions.

You can change any of your Club details at any time, including the Club Code and password.

• Click on Log In and fill in your Login and Password.

• Click on “My Club and Teams”
• Click on the “Club Details” button to get to the Club details.
• You can change any of the details for the club. You need to click on the “Save” button to save the new data to the database.
• If you have a web site please include this as it helps enormously with the selections and seeding processes and for writing the team description for the Tournament Programme and the web site. It also helps as we can borrow logos and photographs from the website.

You can change any of your Team details at any time. In the weeks before the tournament you will be asked to fill in some additional information.

• Click on Log In and fill in your Login and Password.

• Click on “My Club and Teams”
• In the bottom section of the “Club, Teams and Applications” screen, click on the team name of the team you want to update.

• You can change most of the details for the team. You need to click on the “Save” button to save the new data to the database.
• In April we will ask you to check the description we will be putting into the Tournament Programme and the web site. You can make changes to the description.
• In the last weeks before the tournament we will ask you to add some additional data. This includes the following information:
  • The Weekend Contact Person and mobile number. We need this in case we need to contact you during the weekend. It should be someone who can speak English and will remain (more or less) sober.
  • Team Colours. This helps the referees not to put the results in the wrong way round or to look for teams.
  • Hotel. Which hotel (or camping site) are you staying at?
  • Friday Reception. Are you coming to the Friday Evening reception?
  • In the week before the tournament you should enter your players (see below).

• In the week before the tournament you should enter your registered players.
• Each team can register up to 12 players (15 for Veterans 10s).
• Check the Regulations for your tournament for the rules covering player registration.
• Do not enter players until asked to do so by the organizers. We need to add the wristband numbers to the system before you add the players.
• To add a player click on the “Add Player” button.
• Fill in the Player’s name, date of birth, shirt number (if known) and then click on the “Save” button. The wristband number will be filled in automatically.
• If you need to change details or add details for a player click on the player’s name, make the change and then click on the “Save” button.

It is possible to have more than one contact for one club. We prefer clubs to have at least two contacts in case one becomes unavailable (viruses on the computer, changed e-mail address, left the club, gone abroad, died).

• The new contact needs to have a contact record on the database. If the contact does not already have a contact record then they need to create one (See “Become a Contact”).
• If the new contact already has a contact record he/she needs to log in.

• To go to the Club Details click on the “My Club and Teams” tab or click on the “Go to Club” button on the “Contact” Screen.
• On the “Club, Teams and Applications” Screen click on “Link <your name> to Existing Club”.
• Fill in the “Club Code” and “Club Password” and click on the “Link” button.
• The club code and password ensure that only people who have been given the club code and password by an existing contact can link to a club.
• You will then see screen for the linked club and you can change the information.
• It is possible to be linked to more than one club.

You can change the contact person(s) who are contacts for a Club. It is possible to add new contacts and to remove contacts. To remove an existing contact you first need to be a contact person for that club.

• Click on Log In and fill in your Login and Password.

• Click on the “My Club and Teams” Tab.
• In the second of the three sections of the screen, the “Contacts” section all of the contacts for the Club are listed.

• Click on the “Disconnect” icon at the end of the line for the contact to be disconnected.
• The contact is disconnected from the Club but still exists in the database. Only the contact himself/herself can remove the contact from the database.
• It is possible to disconnect yourself as a contact.
• Please do not disconnect yourself if you are the only contact. This would make it impossible for us to contact anyone from the club.

We recognize that teams can encounter problems that mean they cannot get to the tournament. These include sponsors pulling out, players becoming unavailable etc. We have therefore made it possible to call off your application. It is most important that, if you need to call off you do this as early as possible to enable us to give your place to another team with sufficient time for them to make travel arrangements.

• Click on Log In and fill in your Login and Password.

• Click on the “My Club and Teams” tab.
• In the bottom section of the screen, the “Team(s)” section, click on the team name of the team you want to call off.

• Click on the “Call off” button.
• The system will then ask if you really want to call off your application.
• If you click on “Yes” the application will be called off.
• If you call off your application please also send an e-mail to us to confirm you are calling off.
• We will send out an e-mail asking you for confirmation that you did, in fact, mean to call-off your application.
• It is not possible to reverse a call-off. If you find you can in fact now come to the tournament you need to create a new application.

You can remove your details from the database at any time. You first need to disconnect the contact from any club and remove the functions.

• Click on Log In and fill in your Login and Password.

• You can only remove your contact details if you are not connected to a club.
• If you are connected to a club you need to disconnect from it. See the section “Remove a contact from the club”.

• Click on the “My Contact Details” tab to go to the “Contact Details” Screen

• For each function at the bottom of the “Contact Details” screen remove the function by clicking on the delete icon at the end of the line and clicking on OK when the system asks if you are sure.

• Click on the “Remove Me” button.
• Click on “OK” when asked “are you sure?”

The web site allows you to see the fixtures and results on-line.

• In the days before the tournament, after the teams have been allocated to their pools, it is possible to see the fixtures for Saturday on-line.
• During the tournament it is possible to see on-line the scores as they are entered into the system, with up-to-date tables of the pools.
• On Saturday evening you can see the draw for the Sunday matches from around 18:00 (if all goes well).
• After the tournament you can look at the results of all of the matches and print them off. It is possible to look at the results for any tournament from 2008.

• Click on the “Fixtures & Results” tab.

• Choose the year (the default is the next tournament)
• Choose the day. There are two ways to select the day. Click on either the “Saturday” or the “Sunday” radio button. Alternatively, select from the dates in the date field.
• Choose the tournament. The options are the Men’s Sevens, Ladies Sevens or Veterans 10s.
• Choose the sub-tournament. This is optional – you can select all fixtures/results in a tournament by leaving this field blank. It is possible to select one round of matches, for example semi-finals of the Silver Pier.
• Choose the Pool. This is optional – you can select all pools by leaving this field blank. You can select one pool if required.
• Click on the “Create List” button. This will display the fixtures or results selected, including the tables where applicable.
• It is possible to print off the list by clicking on the right mouse button and clicking on “Print”.